University of Central Arkansas NSA
Meeting Minutes
October 3, 2016
Call to order
Caitlin Sullivan, President, called the second meeting of the Board of Directors to order at 0806.
Roll call
The roll was called by Caitlin Sullivan, president.
Those present: Caitlin Sullivan, president; Natalie Mikles, vice president; Brianna Polach, treasurer; Sarah Sargent, secretary; Star Parker, historian; Taylor Willis, awards and fundraising chair; Laken Harrell, recruitment chair, Kinsey Bowden, level III class rep; Emily Luck, class III rep; Sarah Launius, level IV rep; Chloe Wren, level IV rep; Josh Dabney level II rep; and Brittany Wiles, level II rep.
Those absent: Grace Tolliver, public relations chair
Caitlin Sullivan, President, declared a quorum present.
Minutes: the minutes from the 9/7/16 executive board minutes were electronically distributed and read.
Motion: It was moved and seconded to accept the minutes of the 9/7/16 board meeting.
Action: carried.
Announcements
a) State Convention is this week- we need delegates and people to sell t-shirts. We need people to take shirts. Caitlin will email out details wh
en State publishes them.
Report of the Vice President
a) Thanks for coming to the Community Center!
b) Amigo cup- this Saturday. Sign up on the bulletin board. Wear your UCA gray scrubs.
c) Update cards- stamp those who haven’t been stamped yet for Community Center attendance.
d) Keeper of the Lamp is in a month
Report of the Treasurer
a)We have $4,677 in the account
b)Food for the next meeting- Papa John’s
c)SAFA money- waiting to hear back from them.
Report of the Secretary
a)Updating the board today after class
b)Message me nominations for member of the month.
Reports from officers and committee chairs
Awards and fundraising
a.Already raised $95 from the Yankee Candle fundraiser
b.Sweatshirt orders are due Wednesday!
c.Not a lot of progress on the 5k- contact Lacey from Jonesbo
ro to help figure out how to plan it
Recruitment
a)We had 50 members at last month’s meeting- good job everyone!
b)Taylor and Chloe need to update their membership!
c)Do a Q&A meeting for pre-nursing students?
d)We can tailgate at the next football game, with a tent.
e)Had 75 people at Bear Facts day- lots of people want to see the sim center.
f)Need current email list of all UCA nursing students
Public Relations Chair
a)Tiffany coming for the next meeting- she will upload a flyer about that
b)Someone introducing themselves at the next member meeting (November)
c)TBTN- everything is settled. Blue Sail will be there, Maggie’s is donating cookies. Flyer is made. Need school approval for band. Will email details tomorrow. T-shirts are too much… won’t have those. Raffling gift cards.
Can we get food trucks?
University of Central Arkansas NSA
Meeting Minutes
September 14, 2016
Call to order
Caitlin Sullivan, President, called the first Member Meeting to order at 1205.
Roll call
The roll was called by Sarah Sargent, secretary.
Those present (board): Caitlin Sullivan, president; Natalie Mikles, vice president; Sarah Sargent, secretary; Star Parker, historian; Taylor Willis, awards and fundraising chair; Laken Harrell, recruitment chair, Kinsey Bowden, level III class rep; Grace Tolliver, public relations chair; Emily Luck, class III rep; Sarah Launius, level IV rep Josh Dabney level II rep; and Brittany Wiles, level II rep.
Those absent (board): Brianna Polach, treasurer; Chloe Wren, level IV rep.
Additional member/non-member attendance can be retrieved from Laken Harrell.
Caitlin Sullivan, President, declared a quorum present.
Minutes: First meeting
Report of the President
a) What we’ve been up to: Conway Daze, mega-meeting/ ice-cream social, Muscular Dystrophy Walk, new level II reps, Bear Facts Day, and White Coat Ceremony. These were all successful- a BIG thanks to everyone that was a part of these!
b) State Convention is coming up. Some details:
-Key note speaker- Miss Colorado from last year.
-3 hour NCLEX review for free
-Mock interviews, resume help, etc. will be provided
-Taking collection for women’s products here! Bring here or to convention.
-Delegates- we will need 6 or 7 of these! More information on this later.
-Can run for state board! Pre-slated or from the board.
-$75 for members $100 non-members. CONVENTION volunteers will be reimbursed by ANSA
-We will need volunteers to sell shirts (these will not be reimbursed)
Report of the Vice President
a) Southridge community center is this month on the 24th! Playing BINGO, nail painting, Senior Olympics. Members get two card credits for attendance.
c) Take Back the Night is coming up- more on this from Grace
d) Amigo Cup will be October 8th. We need volunteers to take BP, etc. Sign up or let Natalie Mikles know if you would like to volunteer.
e) Art Show 6p-9p on November 5th. Non-profit organization to promote nursing in the state needs volunteers! Great place to network with nurses- sign up on sign-up sheet, OR contact Natalie Mikles if you are interested.
f) If you have any ideas, email us!
g) Arkansas Women’s Outreach works with the homeless population. They need support! Collecting pads, underwear, wipes, depends, etc. Please bring these items! Bring items to the collection box by State Convention (October 5th).
Reports from officers and committee chairs
Awards and fundraising
Papa John’s fundraiser- solely online. Share on FB- save yourself and friends money!
Yankee candle fundraiser- more details to come
Restaurant fundraiser- may do one at Chik-fil-A, ect. in the future. More details to come.
Sweatshirt fundraiser coming up! Comfort colors! Order forms to your level reps. Members $38; $40 non-members. Only taking cash and check!
5K- donating fundraisers to MS. Sign up for the fundraising committee to be a part of this! This will be around March. If you know how to organize a 5K, join!
Recruitment
List of expiring memberships provided. If your membership is about to expire, refer to the NSA board on how to renew OR how to sign up for the first time! If you are not sure when your membership expires, contact Laken Harrell.
If you honestly cannot afford membership, but would like to be a member, contact someone on the board and we will work with you.
Public Relations Chair
Take back the night event. 10 points of light in October 22nd (on a Thursday). Show support against sexual assault. More info to come on our social media outlets.
Introducing City of Hope speaker
Announcements
a) If you want/ need more information refer to: our social media outlets (Facebook, Twitter), the NSA Board, the UCA NSA website (blogs.uca.edu/sna), and your level representatives.
b) Sign-up sheets for committees/ events are at the font table. If you decide you’d like to do any of these later, let us know.
Our next meeting will be on October 12th at 1200.
Adjournment
Caitlin Sullivan adjourned the meeting at 1147
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University of Central Arkansas NSA
Meeting Minutes
September 7, 2016
Call to order
Caitlin Sullivan, President, called the second meeting of the Board of Directors to order at 0802.
Roll call
The roll was called by Caitlin Sullivan, president.
Those present: Caitlin Sullivan, president; Natalie Mikles, vice president; Brianna Polach, treasurer; Sarah Sargent, secretary; Star Parker, historian; Taylor Willis, awards and fundraising chair; Laken Harrell, recruitment chair, Kinsey Bowden, level III class rep; Grace Tolliver, public relations chair; Emily Luck, class III rep; Sarah Launius, level IV rep; Chloe Wren, level IV rep; Josh Dabney level II rep; and Brittany Wiles, level II rep.
Those absent: None
Caitlin Sullivan, President, declared a quorum present.
Minutes: the minutes from the 8/1/16 executive board minutes were electronically distributed and read.
Motion: It was moved and seconded to accept the minutes of the 8/1/16 board meeting. Action: carried.
Report of the Vice President
a) State convention- need to tell the professors about state convention so we can maybe miss school… want to have as many people as possible to go
b) Dystrophy walk was successful
c) Southridge responded; Saturday 24th we can visit the residents. We can paint their nails, etc. from 1300-1500. Wear UCA T-shirts to this event.
d) Will update later on Amigo cup (Oct. 8)
e) First member meeting- will start giving points for attendance
f) White coat ceremony this Saturday… selling T-shirts. Caitlin will speak in the beginning. Will go from 0900-1130ish. Sell lots of T-shirts there! Volunteers be there at 0830.
g) Natalie and Caitlin will be at the counselors meeting…
h) Nurse art event- 1800-1900 on November 5th at the Pleasant Valley country club. Tickets start at $25 for students, $30 for others. Will bring volunteer form to first member meeting.
i) Need to figure out Christmas party details…
Report of the Treasurer
We have $2600 in the bank; we are getting a check back from the kit company.
We have $300 in t-shirts.
Brianna will order food for the first member meeting
Can maybe get SFA funding? Figure this out for nationals.
Report of the Secretary
Member motion forms- collect those
Send Grace updated first meeting flyer
Reports from officers and committee chairs
Awards and fundraising
Wants to call Chick-fil-a for fundraising opportunities
Needs lots of help for the 5K in March. Need sponsors (and add them on the shirts), ask for a 5K committee at the first member meeting.
A fun run is a cheaper, easier option (Chloe)
Could UCA PD be involved?
Run on campus might be easier- no traffic
Should include a T-shirt
The Sporty Runner might help
UCA sweatshirts- pre-order. Getting comfort colors.
Sweatshirt order forms before meeting- will write receipts for those. Bring some to the meeting so people know sizes.
Recruitment
Bear Facts this Sat. covered… January covered. October is covered. Need a volunteer for October’s.
List of members that have memberships that are expiring soon- need an updated one before the first member meeting.
Public Relations Chair
City of Hope guy is still coming to first meeting. Courtney Steele is coming in November. Talking about her sepsis program and the VALOR program.
Aurora is coming for the October meeting.
Website is up… working on wrinkles.
Take Back the Night event- has spoken to several people. Just needs to register. Can do it on campus, in the city. UCA NSA can run it or just sponsor it. People from Reliance will sponsor (at least $200), etc. Maybe live music, donated food. October 22nd is the best date. Acxiom may sponsor… let’s use our connections to get together a concert. Find a couple food trucks. Sponsorship T-shirts.
Historian
Nothing new
Class Reps
Need more chips for food cart, UCA NSA swag on app. Announce meeting- next Wed. 12th.
New Business
Next board meeting 0800 on Oct 8th
Announcements
White coat ceremony will be this Saturday. Volunteers- be there by 0830!
Adjournment
Caitlin Sullivan adjourned the meeting at 0852
***
University of Central Arkansas NSA
Meeting Minutes
August 1, 2016
Call to order
Caitlin Sullivan, President, called the second meeting of the Board of Directors to order at 1300.
Roll call
The roll was called by Caitlin Sullivan, president.
Those present: Caitlin Sullivan, president; Natalie Mikles, vice president; Sarah Sargent, secretary; Star Parker, historian; Taylor Willis, awards and fundraising chair; Laken Harrell, recruitment chair, Kinsey Bowden, level III class rep; Grace Tolliver, public relations chair; Emily Luck, class III rep; and Sarah Launius, level IV rep.
Those absent: Brianna Polach, treasurer; Chloe Wren, level IV rep.
Caitlin Sullivan, President, declared a quorum present.
Minutes: the minutes from the 6/12/16 executive board minutes were elect
ronically distributed and read.
Motion: It was moved and seconded to accept the minutes of the 6/12/16 executive
board meeting. Action: carried.
Report of the Vice President
a) October 8th–Soccer event. Need volunteers/ details to be published. 58 athletes participating.
b) MD walk August 27th
c) Need something in September- Faith Fields 5K for MS? Get sponsors (Conway Regional, nursing home). Find something to do monthly. We could do a t-shirt, why we are doing it, who we are, etc. Cait could get info about doing one from Jonesboro.
d) Monetary credit, cards, Vice in charge. No replacements. Level reps will do stamps and cross out when used.
Report of the Treasurer
a)We have about $12,000 in the account.
b)All kit orders are in, completed.
c)Shirts have been purchased, received.
d)Bought tables- spent about $700 on chairs and tables combined.
e)Kit order- we will make almost $3,000 off of those.
Report of the Secretary
a)Minutes will be posted on the drop box within 24 hours from now on, not emailed. When the website is configured, they will then be posted there as well.
b)Star and Sarah will be working on the NSA board, which will be completed by orientation day.
Reports from officers and committee chairs
Awards and fundraising
a)Nationals Convention- April 5th- 9th. Can we get a big bus? Driver? Allocating a certain percentage of each fundraiser.
b)T-shirts are in from Fayetteville- Caitlin, Taylor, an
d Kinsey need to discuss other items.
c)Board of Directors Jackets? Later.
d)Looking at awards for state conventions- for next year…
Recruitment
a)Conway daze sign-up due by Friday- set-up starts at 1:30. Set up
by Kinsey,Emily, and Grace. Taylor, Sarah L., and Laken come to relieve after orientation around 3:30ish.
b)People need to show uniforms during L2 orientation at 2:15- ask guys and find a girl.
c)NSA Membership applications- do at mega-meeting, bear facts day, ice cream social. Link will be on UCA board- announce that after signing up to inform Laken.
d)Mentee-mentor forms- Grace will print and give them to Caitlin.
She will need them before orientation.
e)Ice cream social/ picnic- Brianna will get ice cream/ toppings/ drinks. Weneed someone to bring a cooler. We will also need cupcake pans, table for t-shirts, and another table for food/ beverages. Grace will need to announce that we are selling shirts on FB beforehand. Class reps make announcements. We
need to see if we can have it inside Ida at the front. If that is unavailable, nursing building lobby. Sarah S., Star, and Grace will match and make little
name posters. Mentors will be dismissed before mentees. Mentors will hold name signs- people can get ice cream after this. New member sign-up on lap-tops/iPads. Double check to see if website is iPad compatible.
Public Relations Chair
a)Needs list of past speakers
b)Valor program speaker- Taylor Willis. Swap numbers. Give them something for coming. Give them details about how long to speak, etc.
c)We have a website. UCA blog. We are waiting on an email so we may use it. We need something on the website linking to ordering, facebook, etc.
Post minutes online.
d)Emailed people in DC about signs of trafficking or abused, etc. We could sponsor an event to help. Fly someone in, etc. for a tedX. Once a year,
bring someone in. UCA involvement. Healthcare- related.
e)Grace has connections for walks
f)Announce everywhere about meetings, events.
g)Star posts pictures on FB, Grace will make announcements. Ask for pictures to be sent to Star from events.
h)Official email online- ucansa@uca.edu can send pictures/ questions here. Put email on FB.
i)How will we do member of the month?
Historian
a)Do an end of the year pictures, throw them in a scrapbook
b)Keep bulletin board updated every two weeks (with Sarah S.)
Class Reps
a)Order forms all go through level reps, except at big meetings. Use receipts, on-site. Food, little items don’t need a receipt. Shirts need one.
Use square app for as much as possible. Make announcements lecture before the meeting- closest as possible.
Laken made motion to accept, Kinsey seconded, all agreed. By-laws passed.
RSO fair
Unfinished Business
a)By-laws: it was moved and seconded to accept the by-law revisions. Submitted by: Laken Harrell and seconded by Kinsey Bowden. Action: Carried.
New Business
a)Mega-meeting- raffle tickets will be needed, membership and other items will be given away
b)Discuss mid-year convention later
c)Figure out meeting times at a later time- possibly every second Wednesday of the month.
d)September 2nd- level II’s vote on level II repsThe time/date/location of the next meeting will be set at a later date
Announcements
a)None
Adjournment
Caitlin Sullivan adjourned the meeting at 1549
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Sarah Sargent, Secretary
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Caitlin Sullivan, President
